The Provincial Government of Gauteng is committed to the achievement and maintenance of diversity and equity in employment, especially in respect of race, gender and disability.
The specific reference number of the post must be quoted; failure to comply with these instructions will disqualify applications from being processed.
Department of Sports Arts Culture and Recreation
Johannesburg
REFS/003549
ADMINISTRATION OFFICER-RECORDS MANAGEMENT
Directorate Security and Facilities Management
Package R242 475 per annum (plus benefits)
Requirements
Matric certificate, business administration, Higher Certificate in Public Management or equivalent, computer literacy, a valid driver’s license would be an added advantage. Customer care, Knowledge of Principles Batho Pele.
 
Duties
Implementation the departmental of Records Management Policy, File Plan and Registry Procedures. Responsible for noting the correct reference number on all incoming correspondence and other material. Identify records for disposal purpose. Liaise with other government institutions with regards to documents sent and received. Liaise with the Assistant Director Records Manager and Provincial Archives e.g. report editions, amendments to the departmental filing system, advise the Assistant Director when to apply for disposal authority etc. development system is implemented. Assist the Assistant Director in ensuring that all staff members in the Registry Unit have work plans/ job descriptions and performance agreement against which their performance will be measured. Train relevant stakeholders on departmental filing plan in accordance with the National Archives Act 43 of 1999. Ensure accurate classification of correspondence by means of regular scrutiny of daily files and / or regular checking of documentation on individual files. Regularly check policy and other A20 files to ensure that ephemeral documentation does not accumulate on them. Regularly check routine enquiry and parent files to ensure that they are utilized properly. Ensure that information placed on file covers is accurate and comprehensive. Supervise the search for files by staff. Keep control over the filing to prevent unnecessary duplicates or bulky items. Responsible for closure of full file volumes. Responsible for the in-service training of registry staff and for the performance of any additional tasks allocated by the team leader. Maintain the register of files opened and the destruct register. Ensure that both Head Office and Clusters Offices obtain disposal authority on all records. To submit all applications for the disposal authority to Provincial Archives.
   
Notes
Applicants who experience difficulty in applying online can apply manually using. Z83 form and attach CV and certified copies of qualifications. ID and submit to: No 35 Rissik Street, Surrey House, Johannesburg, 2000
Enquiries Ms. Christinah. Molubi, Tel: 011 355- 2606
Number of Posts 1
Closing Date 2018/12/18
Criteria Questions
Do you have aMatric certificate, business administration, Higher Certificate in Public Management or equivalent?
Are you computer literate? Public Management or equivalent?
                         
PLEASE NOTE: Due to the large number of applications we envisage receiving, applications will not be acknowledged, If you do not receive any response within 3 months, please accept that your application was not successful.