The Provincial Government of Gauteng is committed to the achievement and maintenance of diversity and equity in employment, especially in respect of race, gender and disability.
The specific reference number of the post must be quoted; failure to comply with these instructions will disqualify applications from being processed.
Department of Co-Operative Governance and Traditional Affairs
Johannesburg
refs/003584
Senior Provisioning Administrative Officer- Purchasing and Stores
Directorate Supply Chain Management
Package R299 709.00 (plus benefits)
Requirements
Matric plus NQF level 6/ National Diploma in Supply Chain Management/ Logistics/ Purchasing/ Public Finance/ Public Administration or equivalent qualification, coupled with a minimum of 2- 3 years’ experience in Supply Chain Management. Competencies: Sound knowledge of Supply Chain Management legislation such as PFMA, Treasury Regulations, Preferential Procurement Policy Framework Act, Broad Based Black Economic Empowerment Act, Practices Notes, Circulars and Supply Chain Management delegations; computer literate in Ms Office packages i.e. Ms Word, Excel and PowerPoint, excellent numerical skills, analytic, planning, monitoring, problem solving and be exposed to purchasing and stores environment. excellent communication and negotiation skills. Knowledge of SAP. able to meet tight deadlines and or work under pressure and teamwork oriented. A valid driver’s license is essential.
 
Duties
Implement and maintain sound SCM practices with regards to demand and acquisitions management process. Promote effective SCM by ensuring that procurement policies, guidelines and procedures are adhere to. Assist with development, coordination and consolidation of demand plans submitted by the end-users. Provide guidance to internal clients on demand management processes and procedures. Coordinate and communicate demand management activities. Support lines functions to meet their deadlines. Track documents in respect of internal requisitions management process. Compile monthly, quarterly and annual reports in respect of commitment and accruals. Design, develop and implement internal control systems in respect of payments/invoices submitted by service providers and end-users. Management of lead times response versus internal requisitions and service delivery turnaround times from suppliers. Engage directorates regarding status of their submissions and internal requisitions. Coordinate quarterly engagement meetings with end-user. Take minutes and daft agenda for internal end-user meeting and keep records for management decisions. Expedite analyses and process all procurement transactions within arm bid of SCM regulations each financial year. Attend to all audit queries and implement audit recommendations. Advice end-users on implementation and effective management of purchasing and stores process procedures. Prepare management and other related reports. Perform other tasks as per Line Manager in case of departmental need. Provide leadership and guidance to team/sub-ordinate and conduct performance contract appraisals and further monitor staff growth and development. Manage the assistance to potential services providers with registration on the Central Supplier Database administrated by National Treasury.
   
Notes
: It is our intention to promote representivity (race, gender and disability) in the Public Service through the filling of these posts. People with disabilities are encouraged to apply. Applications should be submitted strictly online at www.gauteng.gov.za and it should be accompanied by a Z83, comprehensive Curriculum Vitae (CV) as well as certified copies of qualifications and Identity (no postal or hand delivery applications will be accepted). It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Correspondence will only be limited to shortlisted candidates. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful. All shortlisted candidates for SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the department. Following the interview and exercise, the selection panel will recommend candidates to attend a generic management competency assessment.
Enquiries Mr Caiphus Nkuna/ Andy Ndaba, cell no: 071 474 7078/51
Number of Posts 1
Closing Date 2019/02/06
Criteria Questions
Do you have a Matric plus NQF level 6/ National Diploma in Supply Chain Management/ Logistics/ Purchasing/ Public Finance/ Public Administration or equivalent qualification?
Do you have a minimum of 2 years’ experience in Supply Chain Management?
Do you possess the following Competencies: Sound knowledge of Supply Chain Management legislation such as PFMA, Treasury Regulations, Preferential Procurement Policy Framework Act, Broad Based Black Economic Empowerment Act, Practices Notes, Circulars and Supply Chain Management delegations; computer literate in Ms Office packages i.e. Ms Word, Excel and PowerPoint, excellent numerical skills, analytic, planning, monitoring, problem solving and be exposed to purchasing and stores environment. excellent communication and negotiation skills. Knowledge of SAP. able to meet tight deadlines and or work under pressure and teamwork oriented?
Do you have a valid driver's license?
Do you reside in Gauteng?
                         
PLEASE NOTE: Due to the large number of applications we envisage receiving, applications will not be acknowledged, If you do not receive any response within 3 months, please accept that your application was not successful.