The Provincial Government of Gauteng is committed to the achievement and maintenance of diversity and equity in employment, especially in respect of race, gender and disability.
The specific reference number of the post must be quoted; failure to comply with these instructions will disqualify applications from being processed.
Department of Co-Operative Governance and Traditional Affairs
Midrand
REFS/004165
Personal Assistant
Directorate Disaster Management and Rescue Support Services
Package R257 508.00 per annum (plus benefits)
Requirements
Matric plus a Secretarial Diploma or equivalent qualification, looking for a young, vibrant, deadline driven, high attention to detail and very well organised with 3 - 5 years’ solid experience in rendering support services to an Executive Senior Manager or Head of the Department or Member of the Executive Council (MEC). Competencies: Highly competent, experienced, motivated, bubbly outgoing person with meticulous administrative and people skills,ability to communicate well with people at different levels and from different backgrounds, ability to act with tact and discretion, ability to do research and analyse documents and situations, knowledge of the relevant legislation/ policies/ prescripts and procedures, basic knowledge of financial administration, high level of reliability, language skills and above average interpersonal and relationship skills,strong interpersonal skills; good telephone etiquette; high level computer skills, language skills, sound organizational skills, excellent communication skills, both written and oral, good people skills, detail orientated, High sense of responsibility, time management, Ability to work in high stress situations, the ability to multi-task, think quickly and work well under pressure whilst maintaining a professional demeanour and conflict handling skills.
 
Duties
Provide a professional secretariat support function; general office administration, which includes but not limited to: receive telephone calls and exercise discretion; handle queries; perform advanced typing; liaise with key customers (municipalities) and stakeholders; ensure effective flow of information and documents to and from the Provincial Disaster Management Centre, minute general meetings as required and distribute these minutes. Diary management: arrange and schedule meetings; confirm appointments; preparation of agendas and record keeping of meetings; book venues and handle logistical arrangements for meetings and workshops, coordinate travel and accommodation requirements, ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems. Report writing; manage the overall procurement processes for the unit; coordinate and administer payment of service providers; manage monthly expenditures on goods procured and handling of petty cash; manage the leave register and telephone accounts for the Provincial Disaster Management Centre and ensure the safekeeping of all documentation in the office in line with relevant legislation and policies; develop and manage a register of all incoming and outgoing documents in line with the business objectives of the Department and the Provincial Disaster Management Centre and follow-up on reports.
   
Notes
It is our intention to promote representivity (race, gender and disability) in the Public Service through the filling of these posts. People with disabilities are encouraged to apply. Applications should be submitted strictly online at www.gauteng.gov.za and it should be accompanied by a Z83, comprehensive Curriculum Vitae (CV) as well as certified copies of qualifications and Identity (no postal or hand delivery applications will be accepted). It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Correspondence will only be limited to shortlisted candidates. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful.
Enquiries Andy/ Caiphus, cell: 071 474 7078/51
Number of Posts 1
Closing Date 2019/07/15
Criteria Questions
Do you have a Matric plus a Secretarial Diploma or relevant qualification?
Do you have 3 - 5 years’ solid experience in rendering support services to an Executive Senior Manager or Head of the Department or Member of the Executive Council (MEC)?
Do you possess the following competencies;Highly competent, experienced, motivated, bubbly outgoing person with meticulous administrative and people skills, ability to communicate well with people at different levels and from different backgrounds, ability to act with tact and discretion, ability to do research and analyse documents and situations, knowledge of the relevant legislation/ policies/ prescripts and procedures, basic knowledge of financial administration, high level of reliability, language skills and above average interpersonal and relationship skills, strong interpersonal skills; good telephone etiquette; high level computer skills, language skills, sound organizational skills, excellent communication skills, both written and oral, good people skills, detail orientated, High sense of responsibility, time management, Ability to work in high stress situations, the ability to multi-task, think quickly and work well under pressure whilst maintaining a professional demeanour and conflict handling skills?
Do you reside in Gauteng?
                         
PLEASE NOTE: Due to the large number of applications we envisage receiving, applications will not be acknowledged, If you do not receive any response within 3 months, please accept that your application was not successful.